GDPR Terms of Use

Last updated: 9 May 2018

Candidate information

Sailing Stones receive candidate information upon candidate engagement, this could be through application via the website, job advertisement, phone or skype conference or email.  The information received can include names, location, education and skills, employment history, salary information and personal information relevant to the role advertised or future roles which may become available.

How Sailing Stones Limited store candidate information

Sailing Stones store this information within a popular cloud based applicant tracking system. This information is accessible only to company employees via a password protected system.

How long Sailing Stones keep candidate information

Sailing Stones keep candidate information in the database for 5 years from engagement, unless deletion is required from the candidate.  If the candidate re-engages within this time then the 5-year period will start from the last contact from the candidate.

What rights candidates have to access their data

Candidates can request access to their data at any point.  Requests can be made via email, with a targeted response time of 5 working days.

The right for candidate data to be deleted on request

Candidates can request deletion of their data at any point.  Requests can be made via email, with a targeted response time of 5 working days.

The reasons why we are storing your data

Sailing Stones stores candidate data in to provide a recruitment service to hiring companies and in order to assist the candidate in their active and passive job seeking. This requires access to the relevant data in order to assess suitability for vacant positions which may be of interest to the candidate.

Legitimate Interest: Sailing Stones use candidate’s data in ways they would reasonably expect and which have a minimal privacy impact, or where there is a compelling justification for the processing.

  • Our legitimate interest: to provide a recruitment service to hiring companies and candidates.
  • Processing is necessary to achieve: assessment of the relevant data in order to assess suitability for vacant positions which may be of interest to the candidate
  • We balance this against the individual’s interests, rights and freedoms: Without this data processing the candidate would not be able to receive the recruitment services which have been requested. This data can be amended/removed at any point upon request.